What is Onboarding?
Attempting the Onboarding creates your profile in the Proctortrack System. All you have to do for this is give your face and ID scans. The onboarding process allows you to ensure everything works correctly during low-pressure circumstances. It also gives you time to make changes to your system well before the first exam. Follow these simple steps to take proper scans:
How to start your onboarding exam?
Log into your LMS or testing platform
Select the desired course
You will now be redirected to the proctortrack student dashboard. Choose your onboarding exam, open/download Proctortrack and follow the instructions on your screen
1. System check
This automated 7-point system check ensures you have the proper hardware and system requirements to take a proctored test. You might be prompted to unplug any unauthorized devices and close any restricted apps here.
2. Face scan
Make sure to fill the frame before clicking “START SCAN.” After that, follow the on-screen prompts. You also have the option to retake the scan or click on “Next” to continue.
Don't's for face scan
Avoid sitting in dark places
Avoid having a source of light directly behind you
Do not cover your face with sunglasses, hair, or a hat
Do not wear any earphones or headphones
Here are some INVALID SCANS:
Bad lighting
The face is not in the frame
Here are some Dos for a face scan
Sit against a plain background without any pictures or objects in the background
Make sure there is proper lighting on your face
Make sure your entire face fits the frame
Show all your face profiles clearly when asked to look left and right
Note: You can wear religious scarves with prior notification to your institution. Any other exceptions can also be accommodated with prior approval.
VALID SCANS
3. ID Scan
For the ID scan step, carefully read the instructions and click “Start Scan.” You can also change the orientation of your ID by clicking on “Rotate ID Outline.” Compare your ID scan with an example image, and click on the “Next” button if everything looks right. If there is any ID scanning issue, click the “Retake” button and scan the ID again.
Don’ts for ID Scan
Do not cover any part of the ID with your fingers
Do not submit a blurred scan. Retake the scan as many times as you want before submitting
VALID SCAN example:
Bad lighting
Text covered with fingers and text illegible
Dos for ID Scan
Only use an ID that your institution approves
Make sure your name and face on the ID is clearly legible
VALID SCAN
NOTE: Please make sure you use an HD webcam so that your name and photo are captured in high resolution.
Why did my onboarding profile fail?
Veripass profile Scans can be failed for the following reasons:
● Missing or insufficient facial scan.
● Missing or insufficient ID scan.
● ID scan shows invalid ID.
● Insufficient environmental lighting.
If a test-taker/student fails the Veripass profile, they will receive a notification listing the specific reasons for failure and they will be asked to resubmit that particular scan (Face or ID).
Here’s a sample email that you will receive to notify you if your profile was approved